FY27 Social Action Funding Questions & Answers

Yes, a collaboration letter must be included for each partner organization mentioned in the application.

A collaboration letter must be included for each partner organization mentioned in the application.

Yes, a collaboration letter must be included for each partner organization mentioned in the application.

Yes, a collaboration letter must be included for each partner organization mentioned in the application.  However, it is not required if you are not listing any partners in your application.

Yes, you do not need to write a letter for your own organization.

Direct housing assistance is an allowable cost. At a minimum, all client records for direct housing assistance must include the following documentation:

a. Application with proper eligibility including qualifying event.

b. Current Lease/Rental Agreement/Costs Incurred that reimbursement is being requested.

c. Landlord Sunbiz Verification

d. Payee W-9 (Landlord or Property Management Company)

e. Verification Leased Property is connected to Landlord and/or property management company. (1) Pinellas County Property Appraisers Office verification. (2) Property Management Agreement, when applicable affiliating Landlord and property to management company.

f. Cancelled check

g. If reimbursement is for back due rent or costs other than move-in a bill or accounting of costs incurred; and additional documentation may be required and/or requested to verify payee, client, and/or proof of costs incurred when submitting a request for reimbursement, at the discretion of Pinellas County.

Yes, each year is reviewed independently.

No, the reuse of equipment/supplies is not a disqualifying action. The program and costs requested for reimbursement must meet all other Social Action Funding Requirements.  

Yes, everyone applying must fill out the Human Trafficking Affidavit. The Federal Work Authorization Number is not the same as the EIN (Employer Identification Number). The EIN is a federal tax identification number assigned to businesses for tax purposes, while the Federal Work Authorization Number is specifically for the E-Verify program, which allows employers to verify the eligibility of new hires to work in the U.S.

No, attendance at the pre-solicitation conference(s) and Social Action Funding Advisory Board meetings is optional.

Yes, a public agency or a contractor or subcontractor of the County may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. Agencies may register at Home/E-Verify.

Yes, the scoring matrix may be found in the Neighborly System within the application instructions.

Any updates will be posted on the Website Pinellas County Human Services Social Action Funding – Pinellas County

Any funding that directly supports the program proposed in the application, regardless of the amount, must be listed under other program support on the budget form.

Organizations must meet all eligibility criteria, including 501(c)3 status, and submissions must follow all submission guidelines.

Applicants should provide a brief explanation for each indicator that includes the following elements:

1. Reason Selected – A short description of why the indicator was chosen and how it reflects program success or progress toward the outcome. (Why does this specific indicator meaningfully reflect the impact of your program?)

2. Data Source – The source of the data that will be used to measure the indicator. Examples: client case management system, program intake forms, participant surveys, attendance logs, partner agency reports, the Homeless Management Information System (HMIS).

3. Collection Method – How the data will be collected and the frequency of collection. Examples: staff enter client information into the case management system during intake; clients complete surveys at program exit; case managers record service encounters after each appointment; attendance is tracked through daily sign-in sheets and entered into a database weekly.

4. Owner – The individual, role, division and/or department responsible for collecting, maintaining, and reporting the data. This should identify who oversees the indicator and data quality. Examples: Program Manager, Data Analyst, Evaluation Specialist, or another staff role responsible for maintaining program records and reporting outcomes.

If you are unable to save your entries in the PDF:

1. Try opening the PDF in Adobe Acrobat Reader (the free version), which generally supports saving data. Some browsers or other PDF viewers may not save entered information. After completing in Adobe Acrobat Reader save to your computer/drive and upload to Neighborly System.

2. If the issue persists, you may complete the form by printing it, filling it out by hand, and scanning it as a PDF for submission. If you use this option, please ensure that all information is clearly legible in the scanned version.
 

Yes, only current funding through active agreements should be included.

No, this funding is reimbursement only. Reimbursements can be requested either quarterly or monthly. Invoices are typically due within 30 days of the end of the period, and we will strive to reimburse within 45 days of receipt of an invoice and all supporting documentation. 

Prior to the start of the fiscal year an agency submits a line-item budget in the HS Connects data-system, aligned with the application budget submission. The County will review and approve the line-item budget. Once approved, reimbursement may be sought following agency expenditures through submission of an invoice in the HS Connects data system.

Invoices must be submitted by line item against the approved Budget. The costs incurred for each line item shall be submitted for reimbursement with the appropriate documentation such as receipts, proof of payment, payroll, and paystubs etc. All reimbursement requests must demonstrate that program costs are reasonable, allocable, consistently treated, and allowable for the type of program proposed. All program funding is reimbursement based. Pinellas County complies with Florida Prompt Payment Act and will issue payment within 45 days of a complete and accurate invoice submission.

Reimbursements can be requested either quarterly or monthly. Invoices are typically due within 30 days of the end of the month or quarter.

Yes, it can be dated anytime in 2026 as long as the content of the Questionnaire is true and accurate at the time of submission for Social Action Funding.

Requested expenses must align with the program services proposed in the application. Each expense for which reimbursement is sought shall be documented within the line-item budget. Costs incurred shall be submitted for reimbursement with the appropriate documentation such as receipts, proof of payment etc. Common costs associated with administrative costs are rent, utilities, salaries and/or benefits for administrative staff etc. If directly allocated to the proposed program, those costs are allowable, and the allocation should be proportional to actual use or time spent on the program. Indirect costs or an administrative cost percentage of the total allocation is not an allowable cost.  Funds requested by Pinellas County shall not be used to supplant other sources of funding.  

Yes, programs may cross into multiple focus areas. Applicants should select the most relevant priority area for the program.  

Yes. However, applicants should select the most relevant priority area for the program. 

Sustainability is an evaluated component within the scoring criteria. Accordingly, the application should provide a clear and comprehensive explanation for the absence of a sustainability plan, including the rationale, relevant constraints, and any anticipated steps toward developing such a plan in the future.

The organizational chart should include local executive-level through program-level staff, at a minimum for the local area and include all services. For national organizations, this can be limited to the Florida, Tampa Bay or Pinellas division.

FY26 Social Action Grant Funding Programs

Total Program Funding $1,705,610.00