Disaster Timecard Coding FAQs
When should I use disaster codes on my timecard?
Use disaster codes only when your Appointing Authority is officially closed during a declared disaster. If you are working before or after the closure on disaster-related projects, use Regular Time Entry with a Project and Task.
What timecard codes should I use during the County closure?
Enter the hours you worked or your scheduled hours you couldn’t work using the following codes. Note: These are the only codes you should use during a declared disaster.
- Disaster Premium Onsite (classified or classified excluded employee who worked onsite, includes idle/sleep time while on lockdown)
- Exempt Disaster Premium Onsite (exempt employee who worked onsite, includes idle/sleep time while on lockdown)
- Disaster Premium Remote (classified or classified excluded employee who worked remote)
- Exempt Disaster Premium Remote (exempt employee who worked remote)
- LWP – Disaster (didn’t work or remainder of shift not completed or had previously scheduled leave)
- Appropriate Leave Code (called out)
What timecard code should I use if I worked at the County Information Center (CIC)?
Employees who worked for the CIC use the same disaster timecard codes as all other emergency positions:
- Disaster Premium Onsite (classified or classified excluded employee who worked onsite, includes idle/sleep time while on lockdown)
- Exempt Disaster Premium Onsite (exempt employee who worked onsite, includes idle/sleep time while on lockdown)
- Disaster Premium Remote (classified or classified excluded employee who worked remote)
- Exempt Disaster Premium Remote (exempt employee who worked remote)
Note: These codes have replaced the previous CIC Overtime code.
If you work for the CIC on disaster-related projects before or after the County closure, use Regular Time Entry with a Project and Task.
If I was directed to leave work early to prepare my home, but the County was not closed during this time, what timecard code should I use?
Use the code LWP Other – Admin Leave if the County was open, but you were unable to complete your shift because you were directed to leave early to prepare your home.
Should I ever use Regular Time Entry when the County is closed?
No, unless your Appointing Authority requires that normal duties unrelated to the emergency event be performed.
What if I work an overnight shift during a disaster?
Split the hours between the 2 days. Use the relevant timecard code from above.
For example, if you worked from 7:00 p.m. Monday to 7:00 a.m. Tuesday:
- Code 5 hours to Monday (7:00 p.m. – 12:00 a.m.)
- Code 7 hours to Tuesday (12:00 a.m. – 7:00 a.m.)
Do I need to include Project and Task codes?
You may need them, especially for disaster-related work outside normal hours. Check with your department’s Financial Liaison.
Is standby pay allowed during a disaster?
No. Standby pay is not applicable during a declared disaster and should not be used.
Can I code hours for sleeping at a County facility?
Only if you are required to remain onsite during a lockdown, as it is not safe to leave. If you are allowed to leave but choose to stay, that idle/sleep time is not compensated and those hours should not be entered on your timecard.
Who qualifies to use the Exempt Disaster Premium codes?
The Exempt Disaster Premium codes applies to exempt employees who are:
- Assigned to work at the Emergency Operations Center (EOC)
- On 24/7 emergency availability
- Assigned to temporary emergency duties (e.g., shelter support, customer information lines)
The codes do not apply to:
- Regular remote work
- Executive-level management (e.g., directors, assistant county administrators, etc.)
Can I code more than 24 hours in a day?
No. Timecards cannot exceed 24 hours in one day.
I'm a classified employee and on a day the County was closed, I worked 4 hours of my normal 8-hour shift onsite, how do I code my timecard for that day?
- Disaster Premium Onsite (4 hours)
- LWP – Disaster (4 hours)
9/15/25