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Electronic W-2 Opt In

Tax form W-2 Wage and Tax Statement

Pinellas County offers employees the option to opt in to an electronic version instead of a mailed copy of the Form W-2 Wage and Tax Statement (W-2). This option is approved by the Internal Revenue Service (IRS).

Opt in by December 31

The deadline to opt in to receive your 2025 W-2 electronically next January is December 31, 2025.

If you already opted in for electronic W-2s, there is no action needed.

How do I opt in to an electronic W-2?

Your consent to receive an electronic W-2 will be valid for all subsequent tax years unless you decide to change it in EBS (OPUS).

  • Log into EBS (OPUS).
  • From the menu at top left (3 lines), select PIN Employee Self Service and Electronic W-2 Consent.
  • Read the Electronic Delivery Consent.
  • Click Update.
  • Select the Online check box for the Delivery Method.
  • Read the confirmation statement and check the box.
  • Click Apply.

To view screenshots of the steps listed above, see the Electronic W-2 Screenshots Guide.

How do I view my electronic W-2?

If you opted in to electronic W-2s, you may view, download or print your electronic W-2s in EBS (OPUS) from 2011 to the present:

  • Log into the internal EBS (OPUS) site (Edge browser is preferred).
  • From the menu at top left (3 lines), select PIN Employee Self Service and Employee W-2.
  • Scroll down to View or Download W2.
  • Click the red PDF icon for the W-2 desired.

You may print the form or download and save it.

How do I access my current W-2?

If you opted in for electronic W-2s, your current W-2 is available in EBS (OPUS). The steps for viewing are listed above.

IMPORTANT: The deadline to opt in to next year’s electronic W-2 is December 31.

If you did not opt in prior to December 31, you receive a paper copy of your W-2 in the mail to your home address listed in EBS (OPUS) by January 31. You can opt in at any time throughout the year to immediately access an electronic version of your previous W-2’s. Keep in mind that the current year’s W-2 is not available until January of the following year.

What are the advantages of an electronic W-2?

This format offers convenient 24-hour availability, early access (no need to wait for mail delivery), security (no chance of your W-2 being lost or stolen), and environmental savings by eliminating the need to print and mail a paper form. You can print the electronic W-2 if needed for your tax return.

What happens after I opt in to an electronic W-2?

  • You will no longer receive a copy of your W-2 in the mail.
  • Each January, you will be notified by email that your W-2 is available for viewing in EBS (OPUS).

You only need to complete the opt in steps listed above once to give consent to receiving your W-2 electronically from now on.

What if I do not opt in (i.e. I prefer a mailed W-2)?

  • If you prefer receiving your W-2 by mail, no action is needed.
  • You will receive a mailed copy of your W-2 each year at the address listed in EBS (OPUS) by the IRS deadline which is usually January 31.
  • If you have an address change in the future, update EBS (OPUS) promptly with your new address to ensure that you receive your W-2 in the mail.
  • NOTE: If you do not opt in to electronic W-2s, you will not be able to view them in EBS (OPUS).

What if I opt in and then change my mind?

You can change your election at any time. If you decide you would like a mailed W-2 instead of an electronic copy, follow these steps:

  • Log into EBS (OPUS).
  • From the menu at top left (3 lines), select PIN Employee Self Service and Electronic W-2 Consent.
  • Read the Electronic Delivery Consent information.
  • Click Update.
  • Uncheck the Online check box for the Delivery Method.
  • Read the confirmation statement and check the box.
  • Click Apply.

If you change your election, it will be effective the day you make the change in EBS (OPUS) and will apply to future W-2 statements only.

Do I have to opt in every year?

No. You only need to opt in once and then all future W-2s will be available for electronic viewing in EBS (OPUS).

What if I leave Pinellas County employment?

No action is needed on your part. When you leave Pinellas County employment, you will not have access to EBS (OPUS) so you will automatically be mailed a paper copy of your last W-2.

Will I be able to view my W-2s online if I don't opt in?

No. The IRS requires that we get your permission before we are able to post W-2 forms online.

What if I have questions?

  • Employees of the Board of County Commissioners, Business Technology Services, Clerk of the Circuit Court & Comptroller, County Attorney, Human Resources, Office of Human Rights: Contact Payroll by email at payroll@mypinellasclerk.org or call (727) 464-8392.
  • Employees of Forward Pinellas, Property Appraiser, Supervisor of Elections, and Tax Collector: Call your department’s payroll contact.

Also see Electronic Form 1095-C.

10/14/25