Fleet Asset Analyst
Category: Exempt
Pay Grade: E22
Job Code: 12964
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
JOB SUMMARY
Performs professional-level fleet management work involving the planning, acquisition, lifecycle management, and disposition of fleet assets; oversees vehicle selection and specification, dealer and contract selection for vehicle purchases, and remarketing channel selection for surplus assets; develops replacement decisions and prepares Board staff reports to support surplus declarations and authorization for remarketing; manages adjustments to the Vehicle Replacement Plan (VRP) to reflect departmental changes in stock complement; maintains accurate asset data within AssetWorks FA and the vehicle replacement plan application; and supports fleet asset replacement budgeting and long-range financial planning.
ESSENTIAL JOB FUNCTIONS (examples, not all inclusive)
- Prepare vehicle specifications and purchases;
- Obtain dealer quotes and combine them into the annual County equipment purchase plan for BCC approval;
- Coordinate purchase order issue;
- Verify dealer orders from manufacturer;
- Verify proper delivery, titling and upfitting;
- Perform asset management duties such as updating lifecycle plans, forecasting fleet asset requirements, preparing the fleet asset capital budget, updating Asset Works FA and vehicle replacement plan applications;
- Serve as equipment utilization lead, and track total cost of ownership and depreciation metrics;
- Serve as remarketing lead to maximize returns from surplus and decommissioned fleet assets in conformance to statutory requirements;
- Identify strategies to maximize these important revenues which in turn will decrease departmental fleet asset capital charges;
- Serve as technological lead in GPS data collection, installation of necessary infrastructure to support fleet assets and evaluating new technologies;
- Lead and represent the Fleet Management Division in the absence of exempt management and serve in a relief role in the logistics section of the Emergency Operations Center during declared emergencies;
- Performs other related job duties as assigned.
QUALIFICATIONS
Education and Experience:
Five (5) years of experience in fleet logistics or fleet administrative operations, including at least three (3) years of experience as an automotive, truck, aviation, or heavy equipment technician or technician supervisor and an Associate’s degree in automotive technology, business administration, or a closely related field; or an equivalent combination of education, training, and/or experience.
Special Qualifications (May be required depending on area of assignment):
- Florida Driver’s License or Florida Commercial Driver’s License and endorsement, if any.
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
- Florida Driver’s License or Florida Commercial Driver’s License and endorsement within six (6) months following date of appointment.
- Possession and maintenance of certifications from National Association of Fleet Administrators (NAFA), National Institute for Automotive Service Excellence (ASE) or Institute for Asset Management (IAM).
- Other knowledge, skills, abilities, and credentials required for a specific position.
Knowledge, Skills and Abilities:
- Knowledge of the operating principles of the electrical and mechanical systems and components found on engine powered vehicles and equipment;
- Knowledge of the occupational hazards and safety precautions of the automotive and equipment repair trade;
- Knowledge of automotive maintenance, repair, and fleet operations, including proper vehicle and equipment operation and general mechanical principles;
- Knowledge of standard safety practices, operational considerations, and risk awareness associated with vehicle and equipment use;
- Skill in planning, organizing, and managing multiple concurrent tasks, projects, and operational priorities related to fleet or vehicle programs;
- Skill in the use of tools, machines, and testing instruments used in the repair and overhaul of vehicles and equipment;
- Ability to perform administrative tasks, recordkeeping, and automated computer related functions or assignments integral to completion of job assignments;
- Ability to apply knowledge of equipment operating principles to diagnose and correct malfunctions in vehicles and equipment;
- Ability to use knowledge, creativity, and initiative in recommending or implementing improvements in servicing methods, tools, and materials;
- Ability to use manuals and schematics in servicing vehicles and equipment;
- Ability to endure long periods of standing, walking, or working in inclement weather and possession of sufficient physical strength and agility to lift and move heavy objects;
- Ability to use small office equipment and computers;
- Ability to use or repair small, medium, and heavy equipment and machinery;
- Ability to supervise employees using or repairing machinery.
- Ability to perform administrative duties, recordkeeping, and computer-based functions integral to completing assigned work, including the use of information technology tools to manage and analyze data;
- Ability to apply analytical and problem-solving skills to identify operational issues, evaluate information, and develop effective solutions;
- Ability to communicate clearly and effectively, both orally and in writing, with a wide range of stakeholders, including staff at all organizational levels, vendors, and external partners;
- Ability to use initiative, judgment, and creativity in recommending or implementing improvements to processes, workflows, and operational practices;
- Ability to use standard office equipment, computers, and related software applications to support daily work activities;
- Ability to coordinate, oversee, or guide the work of others involved in vehicle, equipment, or fleet-related activities.
PHYSICAL/MENTAL DEMANDS
The work is very heavy work which requires exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects. Additionally, the following physical abilities are required:
- Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
- Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
- Crawling: Moving about on hands and knees or hands and feet.
- Crouching: Bending the body downward and forward by bending leg and spine.
- Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
- Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Grasping: Applying pressure to an object with the fingers and palm.
- Handling: Picking, holding, or otherwise working, primarily with the whole hand.
- Kneeling: Bending legs at knee to come to a rest on knee or knees.
- Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
- Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
- Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
- Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
- Reaching: Extending hand(s) and arm(s) in any direction.
- Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
- Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.
- Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.
- Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
- Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
- Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
- Standing: Particularly for sustained periods of time.
- Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
- Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
WORKING CONDITIONS
Work is performed in a dynamic environment that requires me to be sensitivity to change and responsiveness to changing goals, priorities, and needs.