Disaster Timecard Coding Instructions
General Instructions
- The below instructions apply to time worked during a declared disaster period by your Appointing Authority. This is when non-essential County operations have been suspended because of an emergency situation.
- Use the appropriate Project and Task codes.
- Questions?
- Employees of the Board of County Commissioners, Business Technology Services, Clerk of the Circuit Court & Comptroller, County Attorney, Human Resources, Office of Human Rights: Contact Payroll by email at payroll@mypinellasclerk.gov or call (727) 464-8392.
- Employees of Forward Pinellas, Property Appraiser, Supervisor of Elections, and Tax Collector: Call or email your department’s payroll contact.
For more information and examples, visit:
Classified and Classified Excluded Employees
On the days the County was closed and you worked, enter your hours using one of the following codes.
| Scenario | Timecard Code |
|---|---|
| Onsite work | Disaster Premium Onsite |
| Remote work | Disaster Premium Remote |
| Stayed overnight/after shift during a lockdown | Disaster Premium Onsite |
Exempt Employees
On the days the County was closed and you worked, enter your hours using one of the following codes.
| Scenario | Timecard Code |
|---|---|
| Onsite work | Exempt Disaster Premium Onsite |
| Remote work | Exempt Disaster Premium Remote |
| Stayed overnight/after shift during a lockdown | Exempt Disaster Premium Onsite |
Note: These timecard codes do not apply to executive-level staff or remote regular duties.
Employees Who Didn’t Work
On the days the County was closed, enter your hours using one of the following codes.
| Scenario | Timecard Code |
|---|---|
| Didn't work scheduled hours | LWP Disaster |
| Previously scheduled leave (annual leave, personal day, floating holiday) | LWP Disaster |
| Called out | Use appropriate leave code |
| Regularly scheduled day off | Do not use LWP Disaster, leave timecard blank |
8/25/25