Temporary Staffing

1. Hiring manager submits the Temporary Labor Request Form.
   • See a list of items needed to complete the form. 
2. Human Resources reviews the request and makes a recommendation on how to fill the position:
   • If the recommendation is for a Pinellas County employee, volunteer, or intern, HR staff will provide the necessary guidance.
   • If HR recommends temporary staffing, they provide the following information to the hiring manager:
     • Staffing agencies’ contacts (name, phone number, and email)
     • Staffing agencies’ fees (up to 40% based on the Equal Employment Opportunity category, such as administrative or professional)
     • Recommended pay for the position including the typical entry-level and maximum rates, based on the current labor market. The recommendations are based on the duties, scope of work, duration, and skills.
3. The hiring manager contacts the staffing agencies directly to discuss availability and negotiate the pay rate. HR provides guidance to the hiring manager but, as the employer, the staffing agency is responsible for determining the pay rate.

The hiring manager should gather this information prior to submitting a Temporary Labor Request Form:

• Reason for request
• Estimated duration
• Work performed and most important tasks
• Minimum education and experience requirements
• Required licenses or certifications
• Work attire
• Required equipment
• Whether the assignment is sensitive (for example, involving contact with children or vulnerable adults)
• Whether there is a need to drive a County vehicle
• Budget fund number, cost center, and program number (if it is a Board of County Commissioners department)

The staffing agency establishes the pay rate for its employees. Using market pay data provided by Human Resources, the hiring manager works directly with the staffing agency to determine a mutually agreeable rate.

• If the rate requested is higher than the recommended entry-level pay, a hiring manager may be able to negotiate a lower rate by reducing the scope of work or skill level required.
• If the rate requested is in excess of the recommended maximum, the hiring manager should contact HR which will follow up with the staffing agency and provide a recommendation to the Appointing Authority regarding approval or denial of the proposed pay rate.

The temporary staffing agency’s fee is up to 36%, based on the position’s Equal Employment Opportunity (EEO) category.

For example, if a position’s pay rate is $18 per hour, and the EEO category indicates an agency fee of 36% (in this case, $6.48 per hour), then the billing rate would be $24.48 per hour.

The U.S. Equal Employment Opportunity (EEO) Commission established the following broad job categories based on duties, responsibility, tasks and authority level:

• Administrative Support
• Professionals
• Service and Maintenance Workers
• Skilled Craft Workers
• Technicians

Human Resources determines which EEO category fits the position best and provides that information to the hiring manager along with a list of the agencies’ fees for that category.

Department managers are responsible for paying the staffing agency invoices from their budgets. The amount charged will be the pay rate negotiated with the hiring manager, plus the agency’s fee.

The purchase order for the staffing agency should include:

• Name of the contracted individual
• Title
• Duration for the position
• Billing rate (including the agency’s fee)
• Attachment of the confirmation email from the staffing agency to the hiring manager

For more information, contact Purchasing at (727) 464-3311.

Once a contractor has been assigned, a hiring manager should work with the staffing agency directly to change or end an assignment.

Please see County Equipment Use by Temporary Contractors.

For more information, contact Pinellas County Human Resources at (727) 464-3367 or hiring@pinellas.gov.