Clerk’s Reporting Support Specialist 1
Category: Classified
Pay Grade: C18
Job Code: 18448
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
JOB SUMMARY
Performs administrative work supporting the Clerk’s Office state-wide reporting initiative; provides support to state reporting across assigned case types. Depending on area of assignment, an employee in this class provides assistance to management to ensure accurate and timely submission of reports as required by state and local agencies; assists with testing and project support for the introduction of technical and non-technical changes; and may provide input in the development and evaluation of state reporting changes affecting the Justice Case Management System.
ESSENTIAL JOB FUNCTIONS (examples, not all inclusive)
- Runs regular reports and prepares for submission;
- Assists with the support of document/workflow security, forms design, state reporting mappings, and other necessary codes;
- Develops and maintains contacts and close working relationships with various state agencies to facilitate accurate state reporting of case data;
- Assists with development of procedures and training documentation with trainers, supervisors, and lead clerks;
- Evaluates processes for audit and quality control checkpoints;
- Assists with preparing training materials for changes to systems;
- Assists with communications through intranet site to raise awareness of changes;
- Provides project progress reports to management and evaluates and reports the level of success achieved after the implementation of system changes;
- Assists with user acceptance testing for Odyssey Case Management System and with identifying, creating, and implementing new codes in Odyssey to support and improve business processes;
- Assists with troubleshooting analysis and problem resolution;
- Attends regular meetings with internal and external agencies to ensure accurate reporting;
- Performs other related job duties as assigned.
QUALIFICATIONS
Education and Experience:
Two (2) years of experience supporting court related information systems, systems administration, or case management systems with experience in computer information support; or an equivalent combination of education, training, and/or experience.
Special Qualifications (May be required depending on area of assignment):
- Florida Driver’s License or Florida Commercial Driver’s License and endorsement, if any.
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
- Other knowledge, skills, abilities, and credentials required for a specific position.
Knowledge, Skills and Abilities:
- Knowledge of standard office practices, procedures, policies, personal computers, operating systems, and related software applications;
- Knowledge of research techniques, methods, and procedures to develop best practices and resolve technical issues;
- Knowledge of judicial processes, terms, and interactions;
- Knowledge of Courts Division processes, positions, procedures, and systems;
- Ability to communicate effectively, both verbally and in writing with peers and others;
- Ability to communicate with tact, patience, and courtesy at all levels of the organization;
- Ability to assist lower level personnel with training of new technologies;
- Ability to establish and maintain effective working relationships with internal and external customers;
- Ability to understand, follow, and to provide specific instructions, priorities, policies, and procedures;
- Ability to identify, troubleshoot, manage, and resolve complex problems;
- Ability to understand impacts of technical changes on existing processes;
- Ability to establish and maintain effective working relationships with employees, other agencies, and the public;
- Ability to work and make decisions under pressure and meet all deadlines, goals, and objectives as set forth;
- Ability to operate a personal computer and other automated systems to enter and retrieve information, monitor work performed, and to communicate information in reports, etc.
PHYSICAL/MENTAL DEMANDS
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
- Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Grasping: Applying pressure to an object with the fingers and palm.
- Handling: Picking, holding, or otherwise working, primarily with the whole hand.
- Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc., and to read and write reports, correspondence, instructions, etc.
- Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone and to hear recording on transcription device.
- Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.
- Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
- Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
- Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
- Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
WORKING CONDITIONS
Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.