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Department Fiscal Supervisor

Category: Exempt
Pay Grade: E23
Job Code: 11350

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

JOB SUMMARY

Performs professional accounting, administrative, and supervisory work in a multi-fund/multi-account environment; serves as departmental expert in performing a wide range of complex accounting and financial activities including reviewing and developing financial records and contracts; manages departmental budgetary, accounting, and administrative operations; establishes policies & procedures and coordinates assigned projects or programs with county staff, various municipalities, consultants, public agencies, private contractors, and subcontractors; conducts technical and fiscal analyses to ensure the provision of accurate and timely budget development, monitoring, and resource analysis to department managers and director.

ESSENTIAL JOB FUNCTIONS (examples, not all inclusive)

• Supervises the maintenance of departmental and/or Capital Improvement Project (CIP) accounting records including cash books, subsidiary journals and general ledgers, posts entries to these books from supporting records, makes adjusting entries, and prepares financial statements from accounting records;
• Examines and verifies all operating revenues and expenditures, verifies against budget, and makes adjusting entries, as required;
• Prepares documentation for entry and creation of billing events related to grant project expenditures and/or reimbursements from local, state, or federal agencies to ensure compliance with grant allowance, restrictions, or limitations;
• Performs forecasting and trend analysis to assist in annual department budget preparation;
• Manages and directs tasks for tagging, transfers, and scrapping of inventory assets;
• Audits transactions related to asset, liability, equity, revenue, and expenditure accounts for compliance with accounting policies and contractual requirements;
• Supervises subordinate staff by completing performance reviews, assigning and reviewing work assignments, hiring and terminating staff, and training new personnel;
• Performs data processing duties including using statistical packages or programs, which may include Oracle or other relational data bases, encoding data, data entry and retrieval, and routine computer terminal operations and programming/reprogramming;
• Institutes and implements changes to existing financial systems for financial statement preparation as may be required by federal, state, and County regulations;
• Reviews and monitors contracts to assure conformity with federal, state, and County laws and regulations and County and departmental procedures and practices and for economic feasibility;
• Reconciles accounts receivable balances to bank reports received;
• Compiles data to produce end user, documentation, and application procedures manuals and trains staff;
• Performs other related job duties as assigned.

QUALIFICATIONS

Education and Experience:

Six (6) years of experience in recognized accountant work that includes one (1) year of governmental accounting and supervisory training or experience; or an Associate’s degree plus four (4) years of experience as described above; or a Bachelor’s degree in accounting, business administration or other related field plus two (2) years of experience as described above; or an equivalent combination of education, training and/or experience.

Special Qualifications (May be required depending on area of assignment):

• Florida Driver’s License or Florida Commercial Driver’s License and endorsement, if any.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
• Other knowledge, skills, abilities, and credentials required for a specific position.

Knowledge, Skills and Abilities:

• Knowledge of generally accepted accounting principles and practices and ability to research, interpret, and apply such;
• Knowledge of federal, state, and local laws, rules, and regulations governing budgetary and fiscal policies and contract procedures of County government and ability to research, interpret and apply such;
• Knowledge of auditing methods, practices, and procedures;
• Knowledge of data processing and word processing equipment, practices, and procedures and ability to apply such knowledge;
• Ability to analyze financial transactions and to make appropriate adjusting or original journal entries;
• Ability to utilize integrated financial and information systems and other software;
• Ability to prepare account analyses and reconciliation and determine the effects of unreconciled items;
• Ability to prepare complete accounting reports and statements of considerable complexity;
• Ability to plan, direct, and supervise subordinate staff;
• Ability to develop and update procedure manuals.

PHYSICAL/MENTAL DEMANDS

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.  Additionally, the following physical abilities are required:

• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
• Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.
• Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.
• Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

WORKING CONDITIONS

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.