Finance Communications Coordinator
Category: Classified
Pay Grade: 150
Job Code: 07584
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
JOB SUMMARY
This position performs professional-level work supporting the Finance Division and broader organization through the development of internal communications, visual content, and organizational materials. The role is responsible for creating, designing, and formatting content to support financial reporting, presentations, training materials, and employee-facing initiatives. This position is internally focused and supports division-level communication needs. The role partners with Clerk Administration team to coordinate and route external-facing content, ensuring alignment with enterprise-wide messaging, branding, and publication standards. The position works collaboratively across departments to ensure materials are clear, consistent, accessible, and aligned with organizational priorities.
ESSENTIAL JOB FUNCTIONS (examples, not all inclusive)
- Support the development and maintenance of internal SharePoint sites to provide centralized access to Finance Division policies, procedures, and financial resources;
- Assist in developing and maintaining a vendor communication platform to support updates and transitions related to enterprise systems (e.g., ERP changes);
- Conduct benchmarking of peer Clerk offices and similar organizations to identify best practices in financial communication platforms and content delivery;
- Ensure documentation, communications, and reference materials are current, accessible, and organized across platforms;
- Develop, design, and format annual financial publications including the Popular Annual Financial Report (PAFR), Annual Comprehensive Financial Report (ACFR), and related financial documents;
- Create and format transmittal letters, executive summaries, and supporting financial narratives;
- Design layouts, graphics, charts, and visual elements to enhance clarity and presentation of financial data;
- Collaborate with Finance leadership to translate complex financial information into clear, user-friendly formats;
- Ensure accuracy, consistency, and professional presentation across all financial publications;
- Develop internal-facing materials including presentations, reports, training materials, and program documentation;
- Design and format materials to ensure consistency in layout, structure, and visual presentation;
- Produce graphics and visual content to support organizational initiatives and internal communications
- Maintain templates and standardized formats for recurring documents and deliverables;
- Support division-level communication needs through development of internal content and materials;
- Assist with onboarding and training materials, including orientation programs and reference guides;
- Support ADA accessibility efforts by ensuring materials meet applicable accessibility standards;
- Collaborate with departments to gather information and develop effective, audience-appropriate materials;
- Coordinate with Clerk Administration team to route external-facing materials for review, approval, and distribution;
- Ensure all externally published content aligns with established branding, messaging, and communication standards;
- Track project timelines and deliverables to support timely completion of assignments;
- Assist in maintaining organized documentation and version control of materials;
- Perform other duties as assigned.
QUALIFICATIONS
Education and Experience:
Six (6) years of experience in developing and editing communications materials like newsletters, press releases social media, blogs, and presentations and a background in writing, public speaking, content creation for social and print media; or Associate degree in public relations, journalism, communications, or a related field and four (4) years of experience as described above; or Bachelor’s degree as described above and two (2) years of experience as described above; or an equivalent combination of education, training and/or experience.
Special Qualifications (May be required depending on area of assignment):
- Florida Driver’s License or Florida Commercial Driver’s License and endorsement, if any.
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
- Other highly desirable knowledge, skills, abilities, and credentials required for a specific position.
Knowledge, Skills and Abilities:
- Knowledge of web design;
- Knowledge of the objectives, methods, and problems of organizational development;
- Knowledge of modern business methods and procedures applicable to public administration;
- Knowledge of the methods used in making statistical surveys and the preparation of reports;
- Knowledge of the functions, operations, and structure of the Clerk’s Office and Pinellas County Government;
- Skill in writing a variety of messages to a diverse audience;
- Skill in listening;
- Skill in assembling complex technical data in a reasonable, timely and comprehensive manner;
- Ability to apply computer applications and software;
- Ability to assist employees and managers with on-line services;
- Ability to establish good working relationships with other public agencies and the public;
- Ability to present oral and written comments and recommendations clearly, and concisely;
- Ability to communicate effectively in written and oral communications.
PHYSICAL/MENTAL DEMANDS
The work is sedentary work and requires exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects. Additionally, the following physical abilities are required:
- Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
- Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
- Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Grasping: Applying pressure to an object with the fingers and palm.
- Handling: Picking, holding, or otherwise working, primarily with the whole hand.
- Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
- Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
- Reaching: Extending hand(s) and arm(s) in any direction.
- Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
- Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
- Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
- Visual acuity: Have close visual acuity such as color differentiation, depth perception, and adequate field vision.
- Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
WORKING CONDITIONS
Work is typically performed in a dynamic environment that requires sensitivity to changing goals, priorities, and needs.