Forms

Human Resources provides a variety of forms and sample letters which are arranged alphabetically by topic below.

Benefits

Use OPUS Self Service to enroll in medical coverage, dental coverage, and life insurance; revise a life insurance beneficiary; or update personal information.

• A Friend in Need (AFIN) Leave Donation Form
• A Friend in Need (AFIN) Leave Request Form
• Deferred Compensation Contribution Change Form
• Domestic Partnership Affidavit Form
• Opt Out Summary and Affidavit Form
• Qualifying Event Status Change Form

Discipline & Counseling

These forms are provided in Microsoft Word format to be fully editable. All discipline forms and letters are available at Manager Forms and Letters (SharePoint site).

• Counseling Form (SharePoint link)
• Demotion Form (SharePoint link)
• Dismissal/Termination Form (SharePoint link)
• Inactivation of Discipline Form
• Pay Reduction Form (SharePoint link)
• Pre-Disciplinary Hearing Form (SharePoint link)
• Suspension Form (SharePoint link)
• Suspension Pending Judicial Review Hearing Notice (SharePoint link)
• Verbal Warning Form (SharePoint link)
• Written Warning Form (SharePoint link)

Employee – New

Use OPUS Self Service for time off requests, time cards, medical plan selection, life insurance beneficiary designation, payroll payment selection, W-4 tax withholding, etc.

• New Employee Departmental Orientation Checklist

Employee – Exiting

• Acceptance of Resignation Letter (SharePoint link)
• BTS Off-Boarding Request Form (internal link for employees)
• Dismissal Letters:
  • Dismissal Letter – Classified Employee (SharePoint link)
  • Dismissal Letter – Exempt Employee (no template; drafted individually for review by the Appointing Authority and County Attorney)
  • Dismissal Letter – Probationary Employee (SharePoint link)
  • Dismissal Letter – Temporary Employee (SharePoint link)
• Exiting Employee Checklist
• Preserving Institutional Knowledge / Self Assessment Form
• Unauthorized Absence / Voluntary Resignation Letter (SharePoint link)

Employment

Log into the Talent Center (Manager View) to enter a requisition for a job vacancy or to view employment registers.

• Application Form
• Driving:
  • General Consent for Limited Queries of the FMCSA Drug and Alcohol Clearinghouse (internal link for employees)
  • Release of Information Form: Drug and Alcohol Background Check (internal link for employees)
  • Vehicle Driver Qualification Form (internal link for employees)
• Hiring Guide & Forms
• Job Offer Letter (SharePoint link)
• Job Openings
• Labor Request Form (for temporary assignment)
• New Hire Notification and Onboarding Form 
• Outside Employment Request Form
• Personnel Requisition Form – Use Talent Center (Manager View)
• Position & Staffing Requests (login to SharePoint required) (NEW)
• Position Requirement Profile Candidate Questionnaire Form
• Recruitment Request Form 
• Temporary Position – Request for Extension Form
• Veterans’ Preference Compliance Memo Form 
• Veterans’ Preference Eligibility Form

Grievance and Mediation

• Grievance Form
• Mediation Request Form

Illness and Inactive Service

These letter templates are provided in Microsoft Word format to be fully editable. Use the links below or see Manager Forms and Letters (SharePoint site).

• Extended Illness or Incapacity Analysis Checklist
• Inactive Service Transfer / End of Inactive Service Letter (no templates, drafted individually on County letterhead, contact County Attorney and Human Resources for assistance)
• Request for Date of Return to Work Letter

Learning & Development

Use OPUS Self Service to register for classes (see How to Request a Course in OPUS).

• Tuition Enrollment Form

Performance Review

• Performance Review form: Log into the Talent Center. For tips, visit FACE.
• Learning Roadmap Form

Other Forms

• Badge Request Form (order a replacement ID badge)
• Classified Ad Request Form (The Pen newsletter)
• Request for Disaster Assignment Exemption (internal link for employees)
• Suggestion Awards Form

5/19/23